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Sequential Lunch
EVENT RUNSHEET
Sequential Lunch
Rocket
Run sheet #:
Date:
Thursday, May 14, 2026
Guest arrival time:
11.30am
Guest number:
25
Host / Organiser:
Raechel - raechel@gosequential.com
General info:
A relaxed but professional lunch for Sequential and their clients. A private dining experience designed to build stronger working relationships.
Set up:
Standard set up - white table cloths, black napkins, ghost chairs, custom menus.
Other requirements:
Banquet / boardroom table set up in either Black Door or VYC terrace (client preference). Three 2.4 x 1.2m tables with one head. Room to increase to 28 with this set up.
Private lunch
Decorations:
VYC candles & flowers
Although standard not required. Potential for branded collateral or branding on custom menus.
You are welcome to book any decorations directly from local suppliers. The team are onsite for set up as per the event schedule below.
Lighting:
Natural daylight
AV Set Up:
VYC house sound system, Large screen available
EVENT SCHEDULE
Set up time / Pack In
Staff onsite for set up; Decorators, DJ, Entertainment, Host checks
Please advise if you require additional set up time
10am
Doors open
Bar set up and ready for service
11.15pm
ARRIVAL
Guest arrival time
11.30am
FORMALITIES:
Recommended flow:
11.15am Door open
11.30am Guest arrival
12pm Seated
12.10pm Entree served
12.45pm Mains served - opportunity for speeches between entree / main
1.45pm Sweet bites served
2pm Last call for a soft ending
2.30pm conclusion
If there are formalities we recommend no ice drinks to be served and AC turned off to minimise disruption
Cake:
No
MUSIC:
VYC Background Music
CONCLUSION
Last call for last drinks order
Wind down half hour - lights slowly increase while music volume slowly decreases.
CLOSE (30 mins after last call)
Events can be extended for an additional $300 per hour to cover staffing. Confirmation is required 21 days prior for staff rostering)
PACK OUT
At close or 1pm the following day. For events on a Saturday 1pm the following Tuesday. If decorations are booked directly with local suppliers please let them know our pack in / out times for their scheduling
1.45pm
2pm
SECURITY BOOKED:
Not required during lunch
FOODClick Eye to see Dining Menu
Food on arrival:
Platters or canapes served before being seated for dining
Seated for dining
12pm
Choice of preferred platters. Option to be served on arrival or seated entree.
ENTREE
MAIN
Choice of preferred mains, Herb Crusted Beef Sirloin, Chicken Parmigiana, Rosemary Roast Lamb rump, Roasted Pork belly, Miso Glazed Salmon, Vegetarian Wellington, Wild Mushroom, Truffle and Green Risotto
Side Options
Choice of preferred sides, Roasted root Vegetable, Boulangère Potatoes, Chefs Seasonal steam Garden Vegetables, Maple roasted kumara and spinach, Rocket & Parmesan Salad
DESSERT
Selection of preferred desserts
Late Night Food:
N/A
Food & Beverage Service:
Either sharing style (large sharing platters), Individual drop, or pre-ordered via custom webpage, Sharing style is most popular
Dietaries:
Dietary requirements served individually where required.
TBC. Individual dietary requirements catered to individually.
BEVERAGE
Complimentary water available, set up on the bar
Drink on arrival (pre-billed):
None
Bar Set Up:
Bar TAB with reduced bar offering
Beverage selection to include:
Beer, House wines, Cider, House spirits, Non-alcoholic
Drinks package (if selected):
None
BAR TAB
$815
Based on 0.8 drinks per person per hour. Low consumption as lunch and corporate event.
60 drinks over 3 hours (arrival to conclusion).
Please advise the host when the bar TAB reaches this amount. Option to increase the bar TAB or open the bar for guest purchases.
INVOICING DETAILS
$
Booking and set up fee
350
Drink on arrival
Pre-ordered drinks or TAB estimate
815
Food selection
2250
Cake Fee
Decorations
Wireless microphone hire
Entertainment / Extra AV
Security if applicable
$
Min Food & Bev Spend (if any)
0
Food & Beverage Spend
Balance to met minimum spend
-3065
2250
TOTAL
3415
Bar TAB to be settled on the night (unless by prior arrangement)
If minimum spend is not reached the balance is charged as a 'venue hire fee'
All fixed costs invoiced approx. 10 days prior to the event. Invoice payment terms are 3 working days unless by prior arrangement.
Deposit
Any deposit paid to either be refunded the following week or deducted from invoice if invoiced.
All costs include GST
Invoicing details
By email.
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