General Travel Client Dinner
EVENT RUNSHEET
General Travel Client Dinner
1
Run sheet #:
Date:
Thursday, May 21, 2026
Guest arrival time:
5.30pm
Guest number:
32
Host / Organiser:
Cindy
General info:
Private dinner for 32 guests
Canapes mix and mingle followed by seated 3 course meal.
Set up:
2 options provided - the Long Banquet table or 3 x Vertical tables. Preference TBC
Standard table set up - white cloths, black tissue napkins, ghost chairs.
Other requirements:
TBC - Registration table
Arrival mingling followed by seated dinner through to 9pm
Decorations:
VYC candles & flowers
No extra decorations
You are welcome to book any decorations directly from local suppliers. The team are onsite for set up as per the event schedule below.
Lighting:
Mid soft
AV Set Up:
House sound system, Wireless microphone $129 incl GST
EVENT SCHEDULE
Set up time / Pack In
Staff onsite for set up; Decorators, DJ, Entertainment, Host checks
Please advise if you require additional set up time
3pm
Doors open
Bar set up and ready for service
5.15pm
ARRIVAL
Guest arrival time
5.30pm
FORMALITIES:
Recommended timing - please confirm amendments:
5.15pm Doors open
5.30pm Guest arrival
5.40pm Maori welcome performance (20 - 30mins)
6.10pm Canapés service (light canapés while mingling around the bar) and welcome drink
6.30pm Seated for entree. 3 piece live band.
7.45pm Main service
8.30 Dessert
9pm Last call
9.15pm Conclusion and departure
If there are formalities we recommend no ice drinks to be served and AC turned off to minimise disruption
Cake:
No
MUSIC:
VYC Background music
6.30pm - TBC
CONCLUSION
Last call for last drinks order
Wind down half hour - lights slowly increase while music volume slowly decreases.
CLOSE (30 mins after last call)
Events can be extended for an additional $300 per hour to cover staffing. Confirmation is required 21 days prior for staff rostering)
PACK OUT
At close or 1pm the following day. For events on a Saturday 1pm the following Tuesday. If decorations are booked directly with local suppliers please let them know our pack in / out times for their scheduling
9pm
9.15pm
SECURITY BOOKED:
5.15pm - 9.30pm (4.25 hours)
FOODClick Eye to see Dining Menu
Food on arrival:
Platters or canapes served before being seated for dining
30 of each of
- Mixed Pakoras with green chutney (Vegan)
- Fenugreek Chicken Filo-Ette’s / Tomato Salsa/ Labneh
- Lamb Kofta skewers with smoked yoghurt dip (NGA)
- Beef Tataki/ Hoisin Mayo/ Spring onions/sesame (DF)
Cost $1,050
Seated for dining
7pm
CAPRESE BOARDS Heirloom Tomatoes, Mozzarella, pesto, basil, Italian Prosciutto & Melon, CHICKEN SELECTION Buttermilk Fried chicken with Honey Ranch, Gochujang chicken wings, chicken Honey Soy, chicken Meat balls with Japanese Sweet Soy.
ENTREE
MAIN
Chicken Parmigiana Crumbed chicken topped with Napoli sauce, melted mozzarella, fresh herbs, and pickled exotic mushrooms., Miso Glazed Salmon Glazed salmon with pickled cucumbers, grapefruit, and miso sauce., mushrooms, and ricotta., Vegetarian Wellington Flaky puff pastry filled with ratatouille, Vegan Wild Mushroom, Truffle and Green Risotto Creamy risotto with wild mushrooms, truffle, and seasonal greens.
Side Options
Hot Vegetables Chefs Seasonal steam Garden Vegetables, Boulangère Potatoes French style potato bake
DESSERT
MANGO PANA COTTA Panna Cotta, mango, and coconut on a shortbread base SORBET Three flavours in one serve Raspberry, Mango and Lychee Sorbet
Late Night Food:
N/A
Food & Beverage Service:
Confirm sharing style, buffet, alternate drop, or pre-order
Dietaries:
Dietary requirements served individually where required.
TBC
BEVERAGE
Complimentary water available, set up on the bar
Drink on arrival (pre-billed):
None
Bar Set Up:
TBC
Beverage selection to include:
TBC
Drinks package (if selected):
None
BAR TAB
TBC
Please advise the host when the bar TAB reaches this amount. Option to increase the bar TAB or open the bar for guest purchases.
INVOICING DETAILS
$
Booking and set up fee
350
Drink on arrival
Pre-ordered drinks or TAB estimate
Food selection
4250
Cake Fee
Decorations
Wireless microphone hire
129
Entertainment / Extra AV
Security if applicable
$
Min Food & Bev Spend (if any)
3500
Food & Beverage Spend
Balance to met minimum spend
-750
4250
TOTAL
4729
Bar TAB to be settled on the night (unless by prior arrangement)
If minimum spend is not reached the balance is charged as a 'venue hire fee'
All fixed costs invoiced approx. 10 days prior to the event. Invoice payment terms are 3 working days unless by prior arrangement.
Deposit
Any deposit paid to either be refunded the following week or deducted from invoice if invoiced.
All costs include GST
Invoicing details
General Travel Via Email
GT8140S SUTRMY 200526 ITCG164049
