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Brookfields Rocket Response Dinner
EVENT RUNSHEET
Brookfields Rocket Response Dinner
Rocket
Run sheet #:
Date:
Saturday, July 4, 2026
Guest arrival time:
6.30pm
Guest number:
60
Host / Organiser:
Morgan
General info:
This is the mid-winter staff celebration for the team at Brookfields, an opportunity to come together, reconnect, and unwind after a period of hard work.
The event will begin with a relaxed, warm, and social atmosphere, encouraging conversation over dinner, before gradually building in energy as the evening progresses, leading into a more vibrant and lively celebration through to midnight.
Set up:
Recommend 5 tables of 12 guests
Other requirements:
Dining Set up, DJ table
Dinner then transition to party vibe.
Decorations:
VYC candles & flowers
No additional decorations
You are welcome to book any decorations directly from local suppliers. The team are onsite for set up as per the event schedule below.
Lighting:
Mid soft then dark and moody after formalities
AV Set Up:
House sound system, Wireless microphone $129 incl GST
EVENT SCHEDULE
Set up time / Pack In
Staff onsite for set up; Decorators, DJ, Entertainment, Host checks
Please advise if you require additional set up time
4pm
Doors open
Bar set up and ready for service
6.15pm
ARRIVAL
Guest arrival time
6.30pm
FORMALITIES:
Suggested Timing and Flow:
6.15pm Door open
6.30pm Guest arrival
Special arrival drinks and platters out on arrival for a warm welcoming gesture.
7.15pm Seated for dinner - Main Food service. Main and sides
8.15pm Team thank you speeches
8.30pm Dessert service
9pm DJ set starts
11.30pm Last call for wind down half hour
12am Conclusion
If there are formalities we recommend no ice drinks to be served and AC turned off to minimise disruption
Cake:
No
MUSIC:
VYC Background music, Followed by DJ Set
9pm - 11.30pm
Customary for the host to provide drinks to the DJ (standard of 1 alcoholic drink per hour of their set). This will be added to the bar TAB unless you advise us that you do not want to cover the DJ’s beverage.
CONCLUSION
Last call for last drinks order
Wind down half hour - lights slowly increase while music volume slowly decreases.
CLOSE (30 mins after last call)
Events can be extended for an additional $300 per hour to cover staffing. Confirmation is required 21 days prior for staff rostering)
PACK OUT
At close or 1pm the following day. For events on a Saturday 1pm the following Tuesday. If decorations are booked directly with local suppliers please let them know our pack in / out times for their scheduling
11.30pm
12am
SECURITY BOOKED:
6.16pm - 12.15am (6 hours)
FOODClick Eye to see Dining Menu
Food on arrival:
Platters or canapes served before being seated for dining
Entree platters
Seated for dining
7.15pm
Choice of preferred platters served on arrival rather than seated dining
ENTREE
MAIN
Choice of preferred mains, Herb Crusted Beef Sirloin, Chicken Parmigiana, Rosemary Roast Lamb rump, Roasted Pork belly, Miso Glazed Salmon, Vegetarian Wellington, Wild Mushroom, Truffle and Green Risotto
Side Options
Choice of preferred sides, Roasted root Vegetable, Boulangère Potatoes, Chefs Seasonal steam Garden Vegetables, Maple roasted kumara and spinach, Rocket & Parmesan Salad
DESSERT
Selection of preferred desserts
Late Night Food:
N/A
Food & Beverage Service:
Table service, Bar service
Dietaries:
Dietary requirements served individually where required.
TBC
BEVERAGE
Complimentary water available, set up on the bar
Drink on arrival (pre-billed):
Special cocktail on arrival - 2 winter varieties with mocktail option.
Bar Set Up:
Bar TAB with reduced bar offering
Beverage selection to include:
Tap beer, Bottled beer, Branded wines, Cider, Spirits, Non-alcoholic
Drinks package (if selected):
None
BAR TAB
$4,400
Please advise the host when the bar TAB reaches this amount. Option to increase the bar TAB or open the bar for guest purchases.
INVOICING DETAILS
$
Booking and set up fee
350
Drink on arrival
960
Pre-ordered drinks or TAB estimate
Food selection
6000
Cake Fee
Decorations
Wireless microphone hire
129
Entertainment / Extra AV
718.75
Security if applicable
300
$
Min Food & Bev Spend (if any)
5000
Food & Beverage Spend
Balance to met minimum spend
-1960
6960
TOTAL
8458
Bar TAB to be settled on the night (unless by prior arrangement)
If minimum spend is not reached the balance is charged as a 'venue hire fee'
All fixed costs invoiced approx. 10 days prior to the event. Invoice payment terms are 3 working days unless by prior arrangement.
Deposit
Any deposit paid to either be refunded the following week or deducted from invoice if invoiced.
All costs include GST
Invoicing details
Via email
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