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Amanda Stevens Lunch
EVENT RUNSHEET
Amanda Stevens Lunch
1
Run sheet #:
Date:
Wednesday, March 18, 2026
Guest arrival time:
12pm
Guest number:
12
Host / Organiser:
Amanda Stevens
General info:
Corporate lunch and post lunch event.
Set up:
1 x 2.4 x 1.2 Banquet table in the Black Door
Standard table set up
Other requirements:
Dining Black Door one banquet table for 12 guests
Decorations:
VYC candles & flowers
No extra
You are welcome to book any decorations directly from local suppliers. The team are onsite for set up as per the event schedule below.
Lighting:
Natural light
AV Set Up:
Black door screen, House sound system
EVENT SCHEDULE
Set up time / Pack In
Staff onsite for set up; Decorators, DJ, Entertainment, Host checks
Please advise if you require additional set up time
11am
Doors open
Bar set up and ready for service
11.45am
ARRIVAL
Guest arrival time
12pm
FORMALITIES:
TBC
If there are formalities we recommend no ice drinks to be served and AC turned off to minimise disruption
Cake:
No
MUSIC:
VYC Background music, Low volume for conversations
CONCLUSION
Last call for last drinks order
Wind down half hour - lights slowly increase while music volume slowly decreases.
CLOSE (30 mins after last call)
Events can be extended for an additional $300 per hour to cover staffing. Confirmation is required 21 days prior for staff rostering)
PACK OUT
At close or 1pm the following day. For events on a Saturday 1pm the following Tuesday. If decorations are booked directly with local suppliers please let them know our pack in / out times for their scheduling
3pm
3.30pm
SECURITY BOOKED:
N/A
FOODClick Eye to see Dining Menu
Food on arrival:
Platters or canapes served before being seated for dining
Seated for dining
TBC
No entree
ENTREE
MAIN
Herb Crusted Beef Sirloin, Chicken Parmigiana, 1 x portion of vegan risotto to cover dietaries
Side Options
Maple roasted kumara and spinach, Rocket & Parmesan Salad
DESSERT
6 x Caramel Delight, 6 x passionfruit Cheesecake
Late Night Food:
N/A
Food & Beverage Service:
Table service
Dietaries:
Dietary requirements served individually where required.
BEVERAGE
Complimentary water available, set up on the bar
Drink on arrival (pre-billed):
None
Bar Set Up:
Bar TAB with reduced bar offering
Beverage selection to include:
Bottled beer, Cider, House wines and branded wines, House spirits, Non-alcoholic
Drinks package (if selected):
None
BAR TAB
Team can advise upon request
Please advise the host when the bar TAB reaches this amount. Option to increase the bar TAB or open the bar for guest purchases.
INVOICING DETAILS
$
Booking and set up fee
350
Drink on arrival
Food selection
900
Cake Fee
Decorations
Wireless microphone hire
Entertainment / Extra AV
Security if applicable
$
Min Food & Bev Spend (if any)
0
Food & Beverage Spend
Balance to met minimum spend
-900
900
TOTAL
1250
Bar TAB to be settled on the night (unless by prior arrangement)
If minimum spend is not reached the balance is charged as a 'venue hire fee'
All fixed costs invoiced approx. 10 days prior to the event. Invoice payment terms are 3 working days unless by prior arrangement.
Deposit
Any deposit paid to either be refunded the following week or deducted from invoice if invoiced.
All costs include GST
Invoicing details
Amanda via email
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