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Event cost estimate
Zscaler Presentation and Networking Event
Deana Bell Event Planner
Tuesday, November 4, 2025
5th November available. 6th on hold, but will follow up for confirmation
12.30pm
6pm
50
Host / Organiser:
Host Email:
Preferred Date:
Availability:
Guest arrival time:
Conclusion:
Guest number:
General info:
Presentation, light lunch, Q&A followed by Canapés & Drinks
Set up:
Canapes, mix and mingle with bar leaners dotted around the venue, Corporate theatre seating facing screen and presentation, Registration Table
AV Set UP:
House sound system, VYC large screen (191cm x 109cm), Lectern (no charge)
External AV supplier
COST ESTIMATE summary
$
Booking and Set Up Fee:
100
Venue Hire (Meetings):
500
Food Selection:
Proposal only and happy to change based on budget, dietary or taste preferences.
4655
Light lunch on arrival based on the fresh fruit, protein, salad and sweet working lunch $45 per attendee. Total $2,250.
Afternoon tea $25 per attendee Total $1,250
https://www.vyc.co.nz/working-menus
Networking canapés (snack portion) with drinks. Total (see detailed food selector excel below for editing). $1,155
BYO Cake Fee:
Beverage Estimate (if applicable):
1100
Charged on Consumption, Tea / Coffee Station, Barista Coffee, Networking drinks based on avg. 1 drink per person per hour over 1.5 hours
Tap beer, Bottled beer, Cider, Wines by the glass (branded), House spirits, Non-alcoholic Drinks
Drinks on Arrival (pre-billed)
None
Special Drinks Order (pre-billed)
Bottomless Tea, Coffee, Juice, Soft Drinks (Meetings)
1000
AUDIO / VISUAL
House sound system, VYC large screen (191cm x 109cm), Lectern (no charge)
AV Microphone Hire:
External AV supplier
Additional AV:
Branded collateral
Decorations:
Entertainment:
DJ:
VYC Background music on arrival, breaks and networking drinks.
Security:
None
GRAND TOTAL (Including 15% GST)
Total excluding GST
7355
$
6396
$
Disclaimer: Estimate only, prices and product selection is subject to change due to seasonality, inflation and supplier availability
agenda if known
12.30pm Arrival, lunch, tea / coffee
1.30pm Presentations
3.10pm Afternoon tea
3.30pm Presentations
4.30pm Canapes and Networking Drinks
6pm Conclusion for a smaller group to have end of year dinner.
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