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Event cost estimate
Ponant Explorations & AmA Waterways
Alan Wilcock
Sunday, April 5, 2026
6th of April is available
5pm
8pm
60
Host / Organiser:
Host Email:
Preferred Date:
Availability:
Guest arrival time:
Conclusion:
Guest number:
General info:
Combined product launch between PONANT Explorations and AMA Waterways. Event assumptions - Post workday event with light canapés served with drinks. Light drinks estimate as it is a Monday 0.8 drinks per person per hour. Presentation and brand collateral set up.
Set up:
Registration Table
AV Set UP:
VYC large screen (191cm x 109cm), Wireless microphone $129 incl GST, Lectern (no charge), Clicker $60 incl GST
COST ESTIMATE summary
$
Booking and Set Up Fee:
350
Venue Hire (Meetings):
Food Selection:
Proposal only and happy to change based on budget, dietary or taste preferences.
1885
Range of canapés - heavy snack portion
BYO Cake Fee:
Beverage Estimate (if applicable):
1862
Bar TAB with reduced bar offering
Tap beer, Bottled beer, Cider, House wines, Non-Alcoholic
Drinks on Arrival (pre-billed)
Some Peroni and Prosecco pre-poured on the bar for speed of service on arrival
Special Drinks Order (pre-billed)
N/A
Bottomless Tea, Coffee, Juice, Soft Drinks (Meetings)
AUDIO / VISUAL
VYC large screen (191cm x 109cm), Wireless microphone $129 incl GST, Lectern (no charge), Clicker $60 incl GST
AV Microphone Hire:
129
Additional AV:
60
Branded collateral
Decorations:
Presentation
Entertainment:
DJ:
VYC Background Music on arrival, networking and exit
Security:
375
4.45pm - 8.15pm (Easy exit)
GRAND TOTAL (Including 15% GST)
Total excluding GST
4661
$
4053
$
Disclaimer: Estimate only, prices and product selection is subject to change due to seasonality, inflation and supplier availability
Minimum F&B Spend
agenda if known
2.30pm Set Up collateral and tech test
4.45pm Doors Open
5pm Guest Arrival
5.30pm Canapés service wave 1
6.30pm Presentation
7.30pm Last call for wind down half hour - soft exit
8pm Conclusion & pack down
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