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Event cost estimate
Ponant Explorations & AmA Waterways
Alan Wilcock
Sunday, April 5, 2026
6th of April is available
5pm
8pm
60
Host / Organiser:
Host Email:
Preferred Date:
Availability:
Guest arrival time:
Conclusion:
Guest number:
General info:
Combined product launch between PONANT Explorations and AMA Waterways. Event assumptions - Post workday event with light canapés served with drinks. Light drinks estimate as it is a Monday 0.8 drinks per person per hour. Presentation and brand collateral set up.
Set up:
Registration Table
AV Set UP:
VYC large screen (191cm x 109cm), Wireless microphone $129 incl GST, Lectern (no charge), Clicker $60 incl GST
COST ESTIMATE summary
$
Booking and Set Up Fee:
350
Venue Hire (Meetings):
Food Selection:
Proposal only and happy to change based on budget, dietary or taste preferences.
1885
Range of canapés - heavy snack portion
BYO Cake Fee:
Beverage Estimate (if applicable):
1862
Bar TAB with reduced bar offering
Tap beer, Bottled beer, Cider, House wines, Non-Alcoholic
Drinks on Arrival (pre-billed)
Some Peroni and Prosecco pre-poured on the bar for speed of service on arrival
Special Drinks Order (pre-billed)
N/A
Bottomless Tea, Coffee, Juice, Soft Drinks (Meetings)
AUDIO / VISUAL
VYC large screen (191cm x 109cm), Wireless microphone $129 incl GST, Lectern (no charge), Clicker $60 incl GST
AV Microphone Hire:
129
Additional AV:
60
Branded collateral
Decorations:
Presentation
Entertainment:
DJ:
VYC Background Music on arrival, networking and exit
Security:
375
4.45pm - 8.15pm (Easy exit)
GRAND TOTAL (Including 15% GST)
Total excluding GST
4661
$
4053
$
Disclaimer: Estimate only, prices and product selection is subject to change due to seasonality, inflation and supplier availability
agenda if known
2.30pm Set Up collateral and tech test
4.45pm Doors Open
5pm Guest Arrival
5.30pm Canapés service wave 1
6.30pm Presentation
7.30pm Last call for wind down half hour - soft exit
8pm Conclusion & pack down
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