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Event cost estimate
NZ Women in Medicine Charitable Trust Guest Speaker
Ness
Thursday, February 26, 2026
27th of February is free
6.30pm
9pm
50
Host / Organiser:
Host Email:
Preferred Date:
Availability:
Guest arrival time:
Conclusion:
Guest number:
General info:
Guest speaker evening for the NZ Women in Medicines Charitable Trust. 40 - 60 guests. Costing is based on 50. Could go either way and use VYC or the Black Door, pending final guest number and min spend.
We include a wind down half hour, so 8.30pm would be a last call allowing for 30 mins for guests to depart.
Set up:
Canapes, mix and mingle with bar leaners dotted around the venue
AV Set UP:
House sound system, VYC large screen (191cm x 109cm), Wireless microphone $129 incl GST, Lectern (no charge)
COST ESTIMATE summary
$
Booking and Set Up Fee:
Venue Hire (Meetings):
300
Food Selection:
Proposal only and happy to change based on budget, dietary or taste preferences.
2530
Canapés based on preferred choices.
Portion at generous snack size.
Please download excel file using the download button below, for full details and editing.
BYO Cake Fee:
Beverage Estimate (if applicable):
1570
Charged on Consumption, Bar estimate based on 0.9 drinks per person per hour
Tap beer, Bottled beer, Cider, House wines, House spirits, Non-alcoholic Drinks
Drinks on Arrival (pre-billed)
Trays of Prosecco and wines on arrival - charged on consumption
Special Drinks Order (pre-billed)
Bottomless Tea, Coffee, Juice, Soft Drinks (Meetings)
AUDIO / VISUAL
House sound system, VYC large screen (191cm x 109cm), Wireless microphone $129 incl GST, Lectern (no charge)
AV Microphone Hire:
258
Additional AV:
TBC
Decorations:
Entertainment:
DJ:
VYC Background music on arrival and networking.
Security:
150
3 hours
GRAND TOTAL (Including 15% GST)
Total excluding GST
4808
$
4181
$
Disclaimer: Estimate only, prices and product selection is subject to change due to seasonality, inflation and supplier availability
agenda if known
Panel guest speaker
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