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Event cost estimate
Locksmart Conference Event
Nicola Hunt
Friday, October 17, 2025
18th of October is confirmed for Locksmart
9am
5pm
16
Host / Organiser:
Host Email:
Preferred Date:
Availability:
Guest arrival time:
Conclusion:
Guest number:
General info:
Full day event, amazing race for 16 guests followed by an evening with partners - increased number to 23.
Set up:
Canapes, mix and mingle with bar leaners dotted around the venue
AV Set UP:
Black Door screen (165cm x 95cm)
COST ESTIMATE summary
$
Booking and Set Up Fee:
400
Venue Hire (Meetings):
600
Food Selection:
Proposal only and happy to change based on budget, dietary or taste preferences.
3558.5
Breaky Wraps and Breaky Burgers
Hash Browns
Juices
$35pp x 16 = $560
Working Lunch = $39 Pizza and Salad x 16 = $624
plus $2,374.50 for Canapes and Walk n form
BYO Cake Fee:
Beverage Estimate (if applicable):
Charged on Consumption
All, Barista coffee
Drinks on Arrival (pre-billed)
Special Drinks Order (pre-billed)
Bottomless Tea, Coffee, Juice, Soft Drinks (Meetings)
AUDIO / VISUAL
Black Door screen (165cm x 95cm)
AV Microphone Hire:
Additional AV:
Decorations:
The Amazing Race
Entertainment:
2233
DJ:
Play List
Security:
250
6.45pm -12.15am (5.5 hours)
GRAND TOTAL (Including 15% GST)
Total excluding GST
7041.5
$
6123
$
Disclaimer: Estimate only, prices and product selection is subject to change due to seasonality, inflation and supplier availability
Minimum F&B Spend
agenda if known
Timeline we had in mind is as follows:
9.00am-9.30am - Overview of day to the team followed by welcome drink/tea/coffee with Breaky burger and Breaky Wraps
9.30-12.00pm – Internal Training and Conference Style with use of TV for slideshow.
12.00-1.00pm – Lunch
1.00-4.00pm – Amazing Race and I guess drinks (no stipulation on length – pretty cruisy)
4.00-5.00pm – Chance to get changed if required or carry on
5.00pm through to close – Partners of staff arrive, signature cocktails, then walk and fork and canapés
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