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Event cost estimate
Lenovo NZ Evolve Roadshow 2025 - Auckland
Tara Altstadt
Tuesday, November 4, 2025
Preferred dates 5th or 12th November 25
2pm
8.30pm
805
Host / Organiser:
Host Email:
Preferred Date:
Availability:
Guest arrival time:
Conclusion:
Guest number:
General info:
Client Roadshow
Setup Requirements:
Cabaret seating
Basic Event Agenda (2:00 PM – 8:30 PM):
2:00 PM – Guest arrival
2:30 PM – Business session begins
4:00 PM – Break (light refreshments)
4:15 PM – Business session resumes
5:30 PM – Networking dinner
8:30 PM – Event close
Stage and AV for presentations
(Exact requirements to be confirmed at a later stage)
Set up:
Corporate caberet seating facing screen and presentation, Registration Table
AV Set UP:
House sound system, VYC large screen (191cm x 109cm), VYC screen in the front terrace (128cm x 77cm), Wireless microphone $129 incl GST, Lectern (no charge), Staging 2x2m $586.50
COST ESTIMATE summary
$
Booking and Set Up Fee:
400
Venue Hire (Meetings):
650
Food Selection:
Proposal only and happy to change based on budget, dietary or taste preferences.
5200
Breaking Bread seated dinner $60 plus dessert $5 sweet bites total $65pp x 80 = $5200
BYO Cake Fee:
Beverage Estimate (if applicable):
Charged on Consumption
Tap beer, Bottled beer, Cider, House wines, House spirits, Non-alcoholic Drinks
Drinks on Arrival (pre-billed)
TBA
Special Drinks Order (pre-billed)
Bottomless Tea, Coffee, Juice, Soft Drinks (Meetings)
AUDIO / VISUAL
House sound system, VYC large screen (191cm x 109cm), VYC screen in the front terrace (128cm x 77cm), Wireless microphone $129 incl GST, Lectern (no charge), Staging 2x2m $586.50
AV Microphone Hire:
Additional AV:
VYC table decoration
Decorations:
Entertainment:
DJ:
Spotify playlist
Security:
200
4.45pm-8.45pm
GRAND TOTAL (Including 15% GST)
Total excluding GST
6450
$
5609
$
Disclaimer: Estimate only, prices and product selection is subject to change due to seasonality, inflation and supplier availability
Minimum F&B Spend
agenda if known
Basic Event Agenda (2:00 PM – 8:30 PM):
2:00 PM – Guest arrival
2:30 PM – Business session begins
4:00 PM – Break (light refreshments)
4:15 PM – Business session resumes
5:30 PM – Networking dinner
8:30 PM – Event close
Stage and AV for presentations
(Exact requirements to be confirmed at a later stage)
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