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Event cost estimate
IT Industry Presentation and Networking Event
Jaime
Wednesday, January 21, 2026
Tue / Wed / Thu. Only 29th Jan is unavai
6pm
10.30pm
100
Host / Organiser:
Host Email:
Preferred Date:
Availability:
Guest arrival time:
Conclusion:
Guest number:
General info:
Presentation and networking event for the IT industry in January 2026.
Costing based on 100 guests.
Set up:
Canapes, mix and mingle with bar leaners dotted around the venue
AV Set UP:
House sound system, VYC large screen (191cm x 109cm), Wireless microphone $129 incl GST, Lectern (no charge)
COST ESTIMATE summary
$
Booking and Set Up Fee:
Venue Hire (Meetings):
300
Food Selection:
Proposal only and happy to change based on budget, dietary or taste preferences.
4525
Platters on arrival, followed by round of canapes, lastly walk and fork. There are 2 options - walk and fork or a more relaxed pizza option. There is no real cost difference, just cuisine preference. The menu selection has allowed to cover all main dietaries. Please see downloadable excel file (2 worksheets) for details and editing.
BYO Cake Fee:
Beverage Estimate (if applicable):
Charged on Consumption, Bar TAB with reduced bar offering
Tap beer, Bottled beer, Cider, House wines, House spirits, Non-alcoholic Drinks
Drinks on Arrival (pre-billed)
TBC
Special Drinks Order (pre-billed)
Bottomless Tea, Coffee, Juice, Soft Drinks (Meetings)
AUDIO / VISUAL
House sound system, VYC large screen (191cm x 109cm), Wireless microphone $129 incl GST, Lectern (no charge)
AV Microphone Hire:
129
Additional AV:
Media wall to be set up behind presenter.
Large letters booked directly by host.
Decorations:
Entertainment:
DJ:
DJ Host booked or VYC 2- hour set $575
575
Security:
250
5.45pm - 10.45pm (5 hours)
GRAND TOTAL (Including 15% GST)
Total excluding GST
5779
$
5025
$
Disclaimer: Estimate only, prices and product selection is subject to change due to seasonality, inflation and supplier availability
agenda if known
3pm ish: pack in
6pm: Guest arrival
6.15pm: Canapes/platters
7pm: Short awards formalities, 30min
10pm: Last call
10.30pm: Conclusion
Talk of 4.30pm – 9pm ish - no change still covers dinner.
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