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Event cost estimate
Event Group
Heather Shaw
Wednesday, November 26, 2025
2pm
11pm
60
Host / Organiser:
Host Email:
Preferred Date:
Availability:
Guest arrival time:
Conclusion:
Guest number:
General info:
Dates being considered: 27 November or 4 December - 60 pax
Timing: two options
Approx. 2pm Guests on site – brief for Amazing Race – return at 4.30 for viewing photos and videos etc then dinner, drinks etc.
Or Arrival at approx. 5.00pm (having been at the Zoo)for viewing photos and videos etc and then dinner
Dinner: seated – happy with your family style set menu – drinks on consumption (expect just beer wine and non alc)
Finishing around 10-11
AV required – WIFI, TV and sound to plug laptop into
Possibly plug in their own music or we will arrange a DJ.
Set up:
Seated dining, Registration Table
AV Set UP:
House sound system, VYC large screen (191cm x 109cm), Wireless microphone $129 incl GST, Lectern (no charge)
COST ESTIMATE summary
$
Booking and Set Up Fee:
400
Venue Hire (Meetings):
300
Food Selection:
Proposal only and happy to change based on budget, dietary or taste preferences.
3900
Breaking Bread menu with sweet bites as dessert - menu in email to check or change $65pp
BYO Cake Fee:
Beverage Estimate (if applicable):
Charged on Consumption
Tap beer, Bottled beer, House wines, Non-alcoholic Drinks
Drinks on Arrival (pre-billed)
TBC
Special Drinks Order (pre-billed)
Bottomless Tea / Coffee Station (Meetings)
AUDIO / VISUAL
House sound system, VYC large screen (191cm x 109cm), Wireless microphone $129 incl GST, Lectern (no charge)
AV Microphone Hire:
129
Additional AV:
VYC decorations Xmas style or white center pieces
Decorations:
Entertainment:
Playlist or DJ to be confirmed
DJ:
Security:
250
4.45pm-11.15pm
GRAND TOTAL (Including 15% GST)
Total excluding GST
4979
$
4330
$
Disclaimer: Estimate only, prices and product selection is subject to change due to seasonality, inflation and supplier availability
DOWNLOAD FOOD DETAIL,IF APPLICABLE
agenda if known
TBC
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