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Event cost estimate
Datacom Event
Debbie
Thursday, February 19, 2026
19th of February is available.
3.15pm
7pm
85
Host / Organiser:
Host Email:
Preferred Date:
Availability:
Guest arrival time:
Conclusion:
Guest number:
General info:
A relaxed informal Datacom event for an estimated 85 Guests. Light food, drinks and a presentation.
Set up:
Canapes, mix and mingle with bar leaners dotted around the venue
AV Set UP:
House sound system, VYC large screen (191cm x 109cm), Wireless microphone $129 incl GST, Lectern (no charge)
COST ESTIMATE summary
$
Booking and Set Up Fee:
300
Venue Hire (Meetings):
Food Selection:
Proposal only and happy to change based on budget, dietary or taste preferences.
3535
Afternoon tea on arrival. $15 per guest (planned for 1 x sweet and 1 x savoury). Cost $1,275. With bar service, juices, and Barista coffee. Beverage charged on consumption.
Followed by light canapés at 5pm for drinks and mingling. Please see downloadable excel file below for full canapés details and editing. Cost $2,260 'Snack size' portions.
BYO Cake Fee:
Beverage Estimate (if applicable):
Charged on Consumption, Bar TAB with reduced bar offering
Tap beer, Bottled beer, Cider, Wines by the glass (branded), Non-alcoholic Drinks
Drinks on Arrival (pre-billed)
Potential pre-order of Barista Coffee
Special Drinks Order (pre-billed)
Bottomless Tea, Coffee, Juice, Soft Drinks (Meetings)
AUDIO / VISUAL
House sound system, VYC large screen (191cm x 109cm), Wireless microphone $129 incl GST, Lectern (no charge)
AV Microphone Hire:
129
Additional AV:
Decorations:
Entertainment:
DJ:
VYC Background music on arrival, during networking and on departure.
Security:
N/A
GRAND TOTAL (Including 15% GST)
Total excluding GST
3964
$
3447
$
Disclaimer: Estimate only, prices and product selection is subject to change due to seasonality, inflation and supplier availability
agenda if known
3.15pm - 4pm Drinks and snacks to start
4pm - 5pm Presentation (use of screen and mic)
5pm - 7pm Drinks and food to continue
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