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Event cost estimate
Asteron Go-Live 3.30pm - 7.30pm
Campbell Walker
Monday, May 25, 2026
Available Tue - Thu
3pm
7.30pm
120
Host / Organiser:
Host Email:
Preferred Date:
Availability:
Guest arrival time:
Conclusion:
Guest number:
General info:
Corporate cocktail event for 120 guests.
Catering, speeches and DJ
Buget $20,000 (assume including GST)
Set up:
Canapes, mix and mingle with bar leaners dotted around the venue, Registration Table
AV Set UP:
House sound system, VYC large screen (191cm x 109cm), Wireless microphone $129 incl GST, Lectern (no charge)
COST ESTIMATE summary
$
Booking and Set Up Fee:
350
Venue Hire (Meetings):
Food Selection:
Proposal only and happy to change based on budget, dietary or taste preferences.
4105
Light canapés followed by walk and fork.
Food portioning generous as assume event crosses dinner time.
Late night snack (host responsibility)
Covering all main dietary requirements.
BYO Cake Fee:
Beverage Estimate (if applicable):
8325
Charged on Consumption
Tap beer, Bottled beer, Cider, House wines, Wines by the glass (branded), Wines by the bottle (House or branded wines selected above, sold by the bottle rather than by the glass - more cost effective), House spirits, Non-alcoholic Drinks, Spend estimate based on average price of selected drinks and one drink per person per hour
Drinks on Arrival (pre-billed)
Peroni, Prosecco and mocktails pre-poured for speed of service.
Charged on consumption
Special Drinks Order (pre-billed)
Bottomless Tea, Coffee, Juice, Soft Drinks (Meetings)
AUDIO / VISUAL
House sound system, VYC large screen (191cm x 109cm), Wireless microphone $129 incl GST, Lectern (no charge)
AV Microphone Hire:
129
Additional AV:
Standard VYC decor
Decorations:
Entertainment:
DJ:
DJ 4 hour set from arrival to 7pm wind down half hour
Wind down half hour soft music
1150
Security:
225
Based on 4.5 hours
GRAND TOTAL (Including 15% GST)
Total excluding GST
14284
$
12421
$
Disclaimer: Estimate only, prices and product selection is subject to change due to seasonality, inflation and supplier availability
Minimum F&B Spend
agenda if known
Suggested agenda:
3.15pm Doors open
3.30pm Guest arrival
DJ playing from arrival
4pm Canapés service part 1
4.30pm Speeches
6pm Canapés service part 2
7.30pm Last call, end DJ set, soft wind down
8pm Conclusion
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