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Event cost estimate
Amazing Race and Xmas Lunch Job #2921ECH
Heather Shaw
Tuesday, September 2, 2025
6th December 2025 day time
11am
3pm
Host / Organiser:
Host Email:
Preferred Date:
Availability:
Guest arrival time:
Conclusion:
Guest number:
General info:
Amazing GPS Race with them so timing wise
Briefing 11am
Back at 1.00pm for lunch
Last year you did something similar as follows:
Selection of Pizzas, Garden Salad & Fries @
Small bites
Brownie, berries & cream
Beverage allowance (non alc) $2000
Venue booking fee $400
Microphone & clicker $129
The one last year ended at 3.00pm
Approx 50 adults and 30 kids
Set up:
Canapes, mix and mingle with bar leaners dotted around the venue, Registration Table
AV Set UP:
House sound system, VYC large screen (191cm x 109cm)
COST ESTIMATE summary
$
Booking and Set Up Fee:
300
Venue Hire (Meetings):
400
Food Selection:
Proposal only and happy to change based on budget, dietary or taste preferences.
3280
Selection of Pizzas, Garden Salad & Fries
Small bites
Brownie, berries & cream
$41pp x 80 = $3280.00
BYO Cake Fee:
Beverage Estimate (if applicable):
2000
Charged on Consumption
Tap beer, Bottled beer, House wines, Non-alcoholic Drinks
Drinks on Arrival (pre-billed)
Special Drinks Order (pre-billed)
Bottomless Tea, Coffee, Juice, Soft Drinks (Meetings)
AUDIO / VISUAL
House sound system, VYC large screen (191cm x 109cm)
AV Microphone Hire:
Additional AV:
VYC candles and flower decorations
Decorations:
Entertainment:
DJ:
VYC Spotify play list
Security:
n/a
GRAND TOTAL (Including 15% GST)
Total excluding GST
5980
$
5200
$
Disclaimer: Estimate only, prices and product selection is subject to change due to seasonality, inflation and supplier availability
DOWNLOAD FOOD DETAIL,IF APPLICABLE
agenda if known
Briefing 11am
Back at 1.00pm for lunch
Lunch menu
Selection of Pizzas, Garden Salad & Fries
Small bites
Brownie, berries & cream
Finish 3.00pm
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