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Event cost estimate
Amazing Race and Xmas Lunch Job #2921ECH
Heather Shaw
Tuesday, September 2, 2025
6th December 2025 day time
11am
3pm
Host / Organiser:
Host Email:
Preferred Date:
Availability:
Guest arrival time:
Conclusion:
Guest number:
General info:
Amazing GPS Race with them so timing wise
Briefing 11am
Back at 1.00pm for lunch
Last year you did something similar as follows:
Selection of Pizzas, Garden Salad & Fries @
Small bites
Brownie, berries & cream
Beverage allowance (non alc) $2000
Venue booking fee $400
Microphone & clicker $129
The one last year ended at 3.00pm
Approx 50 adults and 30 kids
Set up:
Canapes, mix and mingle with bar leaners dotted around the venue, Registration Table
AV Set UP:
House sound system, VYC large screen (191cm x 109cm)
COST ESTIMATE summary
$
Booking and Set Up Fee:
300
Venue Hire (Meetings):
400
Food Selection:
Proposal only and happy to change based on budget, dietary or taste preferences.
3280
Selection of Pizzas, Garden Salad & Fries
Small bites
Brownie, berries & cream
$41pp x 80 = $3280.00
BYO Cake Fee:
Beverage Estimate (if applicable):
2000
Charged on Consumption
Tap beer, Bottled beer, House wines, Non-alcoholic Drinks
Drinks on Arrival (pre-billed)
Special Drinks Order (pre-billed)
Bottomless Tea, Coffee, Juice, Soft Drinks (Meetings)
AUDIO / VISUAL
House sound system, VYC large screen (191cm x 109cm)
AV Microphone Hire:
Additional AV:
VYC candles and flower decorations
Decorations:
Entertainment:
DJ:
VYC Spotify play list
Security:
n/a
GRAND TOTAL (Including 15% GST)
Total excluding GST
5980
$
5200
$
Disclaimer: Estimate only, prices and product selection is subject to change due to seasonality, inflation and supplier availability
Minimum F&B Spend
DOWNLOAD FOOD DETAIL,IF APPLICABLE
agenda if known
Briefing 11am
Back at 1.00pm for lunch
Lunch menu
Selection of Pizzas, Garden Salad & Fries
Small bites
Brownie, berries & cream
Finish 3.00pm
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