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Event cost estimate
21st Birthday dinner, followed by drinks with friends
Greg
Thursday, November 27, 2025
Emailed alternatives
6pm
11.30pm
20
Host / Organiser:
Host Email:
Preferred Date:
Availability:
Guest arrival time:
Conclusion:
Guest number:
General info:
Dinner for 20, followed by open bar and an additional 20 guests joining the celebration.
Late night snack canapes - could look to do pizza instead.
Dinner bar TAB on consumption followed by an open 'cash' bar.
Set up:
Canapes, mix and mingle with bar leaners dotted around the venue, Seated dining
AV Set UP:
House sound system, Wireless microphone $129 incl GST
COST ESTIMATE summary
$
Booking and Set Up Fee:
300
Venue Hire (Meetings):
0
Food Selection:
Proposal only and happy to change based on budget, dietary or taste preferences.
2465
2 - course meal with 1 entree and 2 x protein main + sides $85pp. No dessert - assumed birthday cake.
Canapes - light later night snack sliders, arancini and small vegan portion of falafel bites for dietaries. Please see downloadable excel file for editing. $765
BYO Cake Fee:
50
Beverage Estimate (if applicable):
Charged on Consumption, Open 'Cash' Bar where guests buy their own drinks
Drinks on Arrival (pre-billed)
Special Drinks Order (pre-billed)
Bottomless Tea, Coffee, Juice, Soft Drinks (Meetings)
AUDIO / VISUAL
House sound system, Wireless microphone $129 incl GST
AV Microphone Hire:
129
Additional AV:
Decorations:
Entertainment:
DJ:
Possible DJ - connection via RCA cables
Security:
300
5.45pm - 11.45pm (6 hours)
GRAND TOTAL (Including 15% GST)
Total excluding GST
3244
$
2821
$
Disclaimer: Estimate only, prices and product selection is subject to change due to seasonality, inflation and supplier availability
agenda if known
Proposed run sheet
6pm Guest arrival
6.30pm seated for entree
7pm table cleared
7.10p Mains served
7.45pm table cleared
8pm other guests arrive
8.30pm Speeches and cutting of the cake
9pm DJ - 2 hour set
11pm last call
11.30pm Conclusion
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