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EVENT RUNSHEET
Oceania Cruises Past Guest Launch
Date:
Guest arrival time:
Approx. conclusion:
Guest number:
Tuesday, March 3, 2026
1.45pm
4.15pm
60
Host / Organiser:
James Sitters - Oceania Cruises
General Info:
This is a presentation to past guests of Oceania Cruises with an opportunity for them to make enquiries and book their next cruise.
Set Up:
Low cabaret facing speaker, See floor plan for full details
Tables set cabaret style. Floor plan to be set up for 60.
One x clothed 900 leaner set at entrance to room (once up the stairs) for registration desk.
One small café table clothed and set at front of room for presenters laptop
OCI signage to be set TBC
Britomart flowers to be set up on each table - 6 small vases down the centre of each table between the high tea platters.
Refer to floor plan below
AV Set Up:
House sound system, Smaller screen (in front terrace), 2 x wireless microphones, $258 incl GST, Larger VYC screen for rolling corporate footage
Breakout areas:
1
Other requirements:
Staff to wear branded aprons, Wheelchair access maybe required on the day
EVENT SCHEDULE
Doors open
For set up, tech set up and host checks
1.30pm
ARRIVAL
Attendee arrival time
1.45pm
AGENDA IF KNOWN
12pm Set up
12. 45pm Sound and tech check
1.30pm Doors open, ready for guest arrival
1.45pm Guest arrival - Greeted by Oceania staff and VYC staff with trays of arrival drink options
2.20pm High tea placed on tables
2.30pm Guests are seated for Hight Tea - beverage table service
2.45pm Presentation - drinks service continues discretely and quietly
3.30pm Presentation ends, guests can order another drink and are invited to visit the booking desk
4pm Conclusion
4.15pm Pack Down
4.30pm All staff off site
MEETING CONCLUDES
4.15pm
MUSIC
Music during breaks, arrival and end
FOOD
Afternoon Tea served as Mini versions High Tea style:
Mini muffins
Assortment of finger sandwiches
Mini quiches
Mini sausage rolls
Mini meat pies
Fresh fruit – OK as is
Mini sweet brownies
Mini lemon curd meringue tarts
Mini raspberry lamingtons
Dietaries:
High tea to have items ready to cater to any dietaries that may occur on the day.
5 vegetarian
5 pescatarian
2 vegan
3 gluten free
Team to manage vegan & GF guests specifically
Food service:
Table and bar service
BEVERAGE
Ninot Method, Sawmill Pilsner, VYC Pinot Gris, VYC Pinot Noir, Soft drinks, Complimentary Water, Tea & Nespresso coffee, Juices, All charged on consumption
INVOICING DETAILS
Invoicing Details
Booking & Set Up Fee
Venue Hire
Microphone hire
Food Selection
Beverage selection
Furniture hire
Entertainment
Security
TOTAL FIXED COST INVOICE
EXCLUDING GST
2158
$
100
300
258
1500
1877
Invoicing Recipient
James Sitters
Oceania Cruises | Norwegian Cruise Line Holdings Ltd
Level 12, 321 Kent Street
Sydney NSW 2000
Australia.
All fixed costs invoiced approx. 10 days prior to the event.
Invoice payment terms are 3 days unless by prior arrangement.
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