EVENT RUNSHEET
1 Rocket Run Sheet
Run sheet #:
Milford Asset Management Celebratory Event Rocket Run Sheet
LOGISTICS
Date:
Thursday, April 30, 2026
Guest arrival time:
4.30pm
End time:
10.30pm
Guest number:
180
Host / Organiser:
Lili
General information:
This is a celebratory event for the team at Milford Asset Management.
EVENT SCHEDULE
BEFORE EVENT - SET UP / PACK IN
Staff onsite for set up; Decorators, DJ, Entertainment, Host checks
Please advise if you require additional set up time
Doors open
Bar set up and ready for service
4.15pm
ARRIVAL
Guest arrival time
4.30pm
VYC Background music or Spotify playlist
THE MAIN EVENT
Suggested flow:
4.15pm | Door open
4.30pm | Guest arrival
5pm | Canapés service and platters dotted around the venue for grazing
6pm | Speeches
7pm | More substantial canapés, walk and fork
10.30pm | Last call for wind down half hour
11pm Conclusion
If there are formalities we recommend no ice drinks to be served and AC turned off to minimise disruption
Cake:
No cake
Music:
VYC Background music or Spotify playlist
If Spotify playlist can be emailed to barcrew@vyc.co.nz
END
Last Call
Last call for last drinks order
Wind down half hour - lights slowly increase while music volume slowly decreases.
Concludes (30 mins after last call)
Events can be extended for an additional $300 per hour to cover staffing. Confirmation is required 21 days prior for staff rostering)
AFTER / PACK OUT / COLLECTIONS
At close or the following day. For events on a Saturday 1pm the following Tuesday. Next day times to be arranged based on event bookings.
10pm
10.30pm
4.15pm - 10.45pm (6.5 hours)
SECURITY BOOKED:
BEVERAGE
Complimentary water available, set up on the bar
Drink on arrival (pre-billed):
Peroni & Prosecco charged on consumption but pre-poured on the bar for speed of service on arrival
Bar Set Up:
Bar TAB with reduced bar offering
Beverage selection to include:
Tap beer, Bottle beer, Cider, House wines, House spirits, Non-alcoholic
Drinks package (if selected):
None
BAR TAB
$9,000
Please advise the host when the bar TAB reaches this amount. Option to increase the bar TAB or open the bar for guest purchases.
SET UP
Set up:
Mix & mingle with bar leaners dotted around the venue
Decorations:
VYC candles & flowers
The team are onsite for set up as per the event schedule below.
TBC
AV Set Up:
House sound system, VYC large screen (191cm x 109cm), VYC screen in the front terrace (128cm x 77cm), Wireless microphone $129, Screen connector$100
Lighting:
Mid to low soft
FOOD selection
Food on arrival:
$
Cheeseboard (10 - 15 Guests)
0
5
Antipasto (10 - 15 Guests)
850
5
Manuka Salmon Platter (10-15 Guests)
950
Chicken Platter (10 - 15 Guests)
0
Oyster Platter
0
Full Grazing Table
0
Main food service order:
5pm
Wellness Platter (10 - 15 Guests)
0
Food package (if selected):
0
None
Smaller Canapes
0
Potato Pave, NGA, Vegetarian
75
600
Mixed Pakora with Green Chutney (Vegan)
90
90
720
Arancini (seasonal flavour changes) NGA
855
Fenugreek Chicken Filo-Ette’s
0
Char Siu Pork Belly Skewers (Dairy free)
0
Beef Tataki
Buttermilk Fried Chicken
0
90
Lamb Kofta Skewers
810
Fries in individual boats
0
Substantial Canapes
70
Fenugreek Chicken Bao buns
980
Pork Schnitzel Sliders
0
20
Koren Tofu Bao buns
280
Crispy fried chicken sliders NF
0
Potato Rosti with Braised Brisket
0
Walk & Fork
45
Beef Meatballs
675
Cheese burger sliders & side fries NF
560
35
30
Crispy chicken sliders & side fries NF
480
45
Slow roasted tomato, spinach and mushroom Gnocchi NGA
675
25
Tandori Chicken
500
Fish & Chips
0
Casual Grazing
Classic Roll Station
0
Gourmet Roll Station
0
Sweet
Sweet Platter
0
Sweet Bites
0
Late night food:
N/A
Fries served in individual boats
0
Bowl of Fries served with tomato sauce
0
Parmesan Truffle Fries
0
Arancini (seasonal flavour changes)
0
Chicken Croquettes
0
Mini Croq Platter Ham & Cheese (20 Mini Croqs)
0
Food order outside standard menu
Mini Croq Platter Cheese Vegetarian (20 Mini Croqs)
0
Food service:
Canapes service
Dietaries:
Food selection covers all main dietaries; Gluten free, Dairy Free, Nut free, Vegetarian and Vegan
Arancini Index:
EXCLUDES Custom Menu items.
Scale
Snack size 3 -5, Over main meal 7 - 9, Generous portions / cover catered 10 - 20.
Food Spend (invoiced):
8935
$
INVOICING DETAILS
Invoicing Details
Booking & Set Up Fee
Microphone hire
Food Selection
BYO Cake Fee
Drinks on arrival
Pre-ordered drinks
Decorations
Entertainment / AV
Security
TOTAL FIXED COST INVOICE
9839
$
350
129
8935
100
325
$
Min Food & Bev Spend (if any)
3500
Food & Beverage Spend
Balance to met minimum spend
-5435
8935
Invoicing Recipient
Lili via email
T&C's & Timeline
2 Weeks Prior
We invoice for all fixed costs 2 weeks prior to your event; eg booking and set up fee, security, food selection, microphone hire, any booked decorations, entertainment or DJ's.
One Week Prior
Payment of fixed invoices is due one week prior to your event. Funds must be received before your event date to pay suppliers who have short payment terms.
BAR TABs
Bar TABs need to be paid at the end of your event. We accept AMEX, Mastercard or Visa.
Since Covid, we are unable to accept cash
Invoicing is possible by prior arrangement and prior credit card security. Our payment terms are 3 working days after the invoice has been issued.
Minimum Spend
If a minimum spend or is not reached the balance is charged as a venue hire fee at the end of your event.
Deposit Any deposit paid to either be refunded the following week or deducted from invoice if invoiced.
All costs include GST
