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Rachny & Ryans Wedding
EVENT RUNSHEET
Rachny & Ryans Wedding
Date:
Sunday, October 26, 2025
Guest arrival time:
10am
Guest number:
18
Host / Organiser:
Rachny
General info:
This is the wedding of Rachny and Ryan. A small and intimate ceremony followed by lunch for 16 guests in the Black Door. 2 x 2.4m tables 8 on each side set up.
Set up:
Black Door Banquet Table
Standard Set Up
Other requirements:
Cake table in main speeches area, Signing table with white table cloth, Room for Rachny's brothers breakdance
Ceremony and dining
Decorations:
VYC candles & flowers
Sign with names at the front door and framed decorations behind the main speech area.
You are welcome to book any decorations directly from local suppliers. The team are onsite for set up as per the event schedule below.
Lighting:
Mid soft, Natural light
AV Set Up:
Wireless microphone $129 incl GST
EVENT SCHEDULE
Set up time / Pack In
Staff onsite for set up; Decorators, DJ, Entertainment, Host checks
Please advise if you require additional set up time
9am
Doors open
Bar set up and ready for service
9.45am
ARRIVAL
Guest arrival time
10am
FORMALITIES:
Proposed timings:
9am Staff onsite and decorations set up
10am Guest arrival
10.30am Ceremony
11am Cutting of the cake (cake to be returned to the chiller) followed by Rachny's brother doing a breakdance - song TBC.
11.45pm Soup
12pm Lunch service entree
12.45 Mains served
1pm Cake removed from the chiller
2pm Cake served
2.30pm Last call
3pm Conclusion
If there are formalities we recommend no ice drinks to be served and AC turned off to minimise disruption
Cake:
Yes order from VYC, The Bouquet Cake Chocolate (Raspberry or Hazelnut TBC) Colour Soft Pink 6" $260 plus name $45. Ten characters only Ryan Ranchy, Chocolate raspberry confirmed
MUSIC:
VYC background music, Spotify playlists
CONCLUSION
Last call for last drinks order
Wind down half hour - lights slowly increase while music volume slowly decreases.
CLOSE (30 mins after last call)
Events can be extended for an additional $300 per hour to cover staffing. Confirmation is required 21 days prior for staff rostering)
PACK OUT
At close or 1pm the following day. For events on a Saturday 1pm the following Tuesday. If decorations are booked directly with local suppliers please let them know our pack in / out times for their scheduling
2.30pm
3pm
SECURITY BOOKED:
Not required
FOODClick Eye to see Dining Menu
Food on arrival:
Platters or canapes served before being seated for dining
None
Seated for dining
12pm
Soup selection followed by one entree selection + vegetarian option for 1 guest, Dangdang Soup (No Noodles as main to follow), Then Entree Canapes Smoked Salmon Blini and Caprese Skewers (team to discuss best presentation for shared plates)
ENTREE
MAIN
Beef checks x 15, Eggplant for Vegetarian x 1
Side Options
Roasted baby potatoes, Baby Gem Salad
DESSERT
Wedding cake
Late Night Food:
N/A
Food & Beverage Service:
Shared Family Banqet (Large platters in the cetnre of the table)
Dietaries:
One Vegetarian
BEVERAGE
Complimentary water available, set up on the bar
Drink on arrival (pre-billed):
None
Bar Set Up:
Bar TAB with full bar offering, of non-alcoholic drinks only
Beverage selection to include:
Non-alcoholic only including mocktails
Drinks package (if selected):
None
BAR TAB
$400 to be paid on the day. $200 for 2 x late RSVPs to also be paid on the day.
Please advise the host when the bar TAB reaches this amount. Option to increase the bar TAB or open the bar for guest purchases.
INVOICING DETAILS
Booking and set up fee
$
300
Drink on arrival
Food selection
Cake Fee
Decorations
Wireless microphone hire
Entertainment / Extra AV
Security if applicable
1600
315
129
TOTAL
2344
Bar TAB to be settled on the night (unless by prior arrangement)
If minimum spend is not reached the balance is charged as a 'venue hire fee'
All fixed costs invoiced approx. 10 days prior to the event. Invoice payment terms are 3 working days unless by prior arrangement.
Deposit
Any deposit paid to either be refunded the following week or deducted from invoice if invoiced.
All costs include GST
Invoicing details
Rachny via email
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