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Dean's Leadership Programme Dinner
EVENT RUNSHEET
Dean's Leadership Programme Dinner
Date:
Thursday, October 16, 2025
Guest arrival time:
6pm
Guest number:
51
Host / Organiser:
Natasha Morsch / 0211515060
General info:
This is the annual celebratory dinner for the participants of the Dean's Leadership Programme. We are celebrating the end of the programme and it will be attended by the Dean, faculty staff, students and industry guests. We are delighted to be hosting this event for the 4th year in a row.
There are 51 guests confirmed. 47 main menu $105, and 4 guests with the Vegetarian Menu $95.
Set up:
Option A The Vertical Terrace, 4 x tables of 10, 1 x table of 11, Table cloths ironed with set up, A total of 5 x 2.4m banquet tables, https://www.vyceventplan.com/option-a
5 tables in total:
5 x tables of eight - final guest number TBC and adjusted
Other requirements:
Registration Table, Wheel chair access (VYC only), Table cloths ironed with set up
Dining only
Decorations:
VYC candles & flowers
No additional decorations
You are welcome to book any decorations directly from local suppliers. The team are onsite for set up as per the event schedule below.
Lighting:
Mid soft
AV Set Up:
Wireless microphone $129 incl GST
EVENT SCHEDULE
Set up time / Pack In
Staff onsite for set up; Decorators, DJ, Entertainment, Host checks
Please advise if you require additional set up time
5pm
Doors open
Bar set up and ready for service
5.45pm
ARRIVAL
Guest arrival time
6pm
FORMALITIES:
Noted that the timing of formalities will have table clearing while speeches are happening.
6:00pm – Guests begin arriving at Viaduct YC (48 Market Place, Auckland Central)
6:45pm – Guests invited to be seated by MCs
6:55pm – Welcome speech from Dean, Richard Clarke
7:00pm – First course served
7:20pm – PLG 1 (speech)
7:25pm – PLG 2 (speech)
7:30pm – Main course served
8:10pm – PLG 3 (speech)
8:15pm – PLG 4 (speech)
8:25pm – PLG 5 (speech)
8:30pm – Dessert served
8:50pm – Thank you by MCs. Mix and mingle
9:30pm – Event concludes
If there are formalities we recommend no ice drinks to be served and AC turned off to minimise disruption
Cake:
No
MUSIC:
VYC background music
CONCLUSION
Last call for last drinks order
Wind down half hour - lights slowly increase while music volume slowly decreases.
CLOSE (30 mins after last call)
Events can be extended for an additional $300 per hour to cover staffing. Confirmation is required 21 days prior for staff rostering)
PACK OUT
At close or 1pm the following day. For events on a Saturday 1pm the following Tuesday. If decorations are booked directly with local suppliers please let them know our pack in / out times for their scheduling
9pm
9.30pm
SECURITY BOOKED:
5.45pm - 9.45pm (4 hours)
FOODClick Eye to see Dining Menu
Food on arrival:
Platters or canapes served before being seated for dining
Seated for dining
6.45pm
Antipasti, Vegetarian soup x 3, Vegetarian Antipasti (no garlic or onion) for Dev Patel
ENTREE
MAIN
Chicken Cacciatore, Beef Bourguignon, Vegetarian Main Eggplant Parmigiana x 3, Gnocchi (no onion or garlic) for Dev Patel
Side Options
Rocket & Parmesan Salad, Roasted potatoes, Vegetarians have the same sides
DESSERT
Belgium Chocolate Mousse, Vegetarians have the same dessert
Late Night Food:
None
Food & Beverage Service:
Shared family style on platters in the centre of the banquet tables
Dietaries:
1x No beef or pork Alisha Prasad
3x Halal Aliza Aiyaz, Shahed Ismael, Unayza Nabijan
1x Vegetarian -No meat, eggs, fish, onion, garlic, eggplant - Dev Patel Gnocchi
3x Vegetarian Richard Clarke, Kartik Malik, Oorja Gandhi
1x No lamb or beef Emma Dias
1x Peanut allergy Samuel Chung
1x No seafood Jonathan Culley
1x Dairy free Annie Kennedy
BEVERAGE
Complimentary water available, set up on the bar
Drink on arrival (pre-billed):
None
Bar Set Up:
Bar TAB with reduced bar offering
Beverage selection to include:
Tap beer, Bottled beer, Cider, House wines VYC
Drinks package (if selected):
N/A
BAR TAB
$1,500
Please advise the host when the bar TAB reaches this amount. Option to increase the bar TAB or open the bar for guest purchases.
INVOICING DETAILS
Booking and set up fee
$
400
Drink on arrival
Food selection
Cake Fee
Decorations
Wireless microphone hire
Entertainment / Extra AV
Security if applicable
5315
129
200
TOTAL
6044
Bar TAB to be settled on the night (unless by prior arrangement)
If minimum spend is not reached the balance is charged as a 'venue hire fee'
All fixed costs invoiced approx. 10 days prior to the event. Invoice payment terms are 3 working days unless by prior arrangement.
Deposit
Any deposit paid to either be refunded the following week or deducted from invoice if invoiced.
All costs include GST
Invoicing details
The University of Auckland, Engineering Faculty
natasha.morsch@auckland.ac.nz
Invoice to be paid on the night including 2.2% Merchant Fee
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