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BNI High Achievers & Million $ Club Dinner
EVENT RUNSHEET
BNI High Achievers & Million $ Club Dinner
Date:
Monday, October 20, 2025
Guest arrival time:
6.30pm
Guest number:
31
Host / Organiser:
Lisa Garrud, 021 927 033
General info:
BNI is an international networking organisation and we've invited the high achievers in the Auckland area to have dinner together. Flat menu cost of $110 per guest.
Set up:
Three 2.4 x 1.2 metre banquet tables, Table cloths ironed, As per floor plan below, 2 x tables of 10, 1 x table of 11
Standard table setting. CATs score sheets printed by host and put onto each table setting.
Other requirements:
Registration Table
Drinks before, dinner in-between, drinks after
Decorations:
VYC candles & flowers
Branded pull up banners to be set up by host on arrival
You are welcome to book any decorations directly from local suppliers. The team are onsite for set up as per the event schedule below.
Lighting:
Mid soft then dark and moody after formalities
AV Set Up:
House sound system, VYC screen in front terrace (128cm x 77cm), Lectern (no charge), Wireless microphone $129 incl GST
EVENT SCHEDULE
Set up time / Pack In
Staff onsite for set up; Decorators, DJ, Entertainment, Host checks
Please advise if you require additional set up time
4pm
Doors open
Bar set up and ready for service
6.15pm
ARRIVAL
Guest arrival time
6.30pm
FORMALITIES:
6pm DC Marvels arrival and set up (Team onsite briefing 5.45pm)
6.30pm Guest arrival - to bar for drink, then seated on arrival
6.45pm Welcome speech, housekeeping and certificates. Advised bar service as open 'cash' bar
7.05pm Entrees served
7.25pm Millionaire Club panel - host has been advised clearing will happen while panel is on, but requested we do as quietly as possible.
7.45pm Guests asked to re-seat for mains
8.00pm Mains served
8.20pm Panel - host has been advised clearing will happen while panel is on, but requested we do as quietly as possible.
8.50pm Dessert
9.15pm Thank you, last call and wind down half hour
9.45pm Conclusion
If there are formalities we recommend no ice drinks to be served and AC turned off to minimise disruption
Cake:
No
MUSIC:
VYC background music
CONCLUSION
Last call for last drinks order
Wind down half hour - lights slowly increase while music volume slowly decreases.
CLOSE (30 mins after last call)
Events can be extended for an additional $300 per hour to cover staffing. Confirmation is required 21 days prior for staff rostering)
PACK OUT
At close or 1pm the following day. For events on a Saturday 1pm the following Tuesday. If decorations are booked directly with local suppliers please let them know our pack in / out times for their scheduling
9.14pm
9.45pm
SECURITY BOOKED:
Not required Monday - door to be closed securely when all guests have arrived.
FOODClick Eye to see Dining Menu
Food on arrival:
Platters or canapes served before being seated for dining
None
Seated for dining
On arrival
Prosciutto & Melon, Caprese salad, Sharing plates, 2 platters per table
ENTREE
MAIN
Individually plated, Lamb shoulder x 22, Chicken Cacciatore x6, Eggplant Parmigiana x2, Roast tomato Gnocchi x 1 for Allium allergy, Serve chicken and vegetarian followed by lamb for ease of service, Orders identified by table setting name tags
Side Options
Baby Gem Salad, Roasted baby potatoes in Duck Fat, Shared sides, 2 platters per table
DESSERT
Individual portions pre-ordered, Mini Trifle x 17, Chocolate Mousse x 14, Orders identified by table setting name tags
Late Night Food:
None
Food & Beverage Service:
Food pre-order individually plated. Beverage bar service as cash open bar., Guests have table name tags. There is a colour top right corner for their main selection and a colour bottom left corner for their dessert selection. Colours TBC from Lisa
Dietaries:
One guest has an allergy to the Allium family - garlic, onion. Team to identify and cater to separately.
BEVERAGE
Complimentary water available, set up on the bar
Drink on arrival (pre-billed):
None
Bar Set Up:
Open 'Cash' Bar where guests buy their own drinks
Beverage selection to include:
All drinks available
Drinks package (if selected):
N/A
BAR TAB
N/A
Please advise the host when the bar TAB reaches this amount. Option to increase the bar TAB or open the bar for guest purchases.
INVOICING DETAILS
Booking and set up fee
$
400
Drink on arrival
Food selection
Cake Fee
Decorations
Wireless microphone hire
Entertainment / Extra AV
Security if applicable
3410
129
TOTAL
3939
Bar TAB to be settled on the night (unless by prior arrangement)
If minimum spend is not reached the balance is charged as a 'venue hire fee'
All fixed costs invoiced approx. 10 days prior to the event. Invoice payment terms are 3 working days unless by prior arrangement.
Deposit
Any deposit paid to either be refunded the following week or deducted from invoice if invoiced.
All costs include GST
Invoicing details
Lisa via email
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