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EVENT RUNSHEET
Siemens-Healthineers Off-Site VYC
Date:
Guest arrival time:
Approx. conclusion:
Guest number:
Host / Organiser:
Thursday, December 11, 2025
9.30am
4pm
25
Di Orange
General Info:
This is an off-site meeting for the team at Siemens who do not get to see each other very often. They are having an offsite meeting, relaxed morning tea and lunch before leaving at 4pm to get ready to return for their end of year party that night.
Set Up:
Boardroom
Boardroom seating and bar stool around the bar for gathering.
Table set up for morning tea and lunch.
Team to do regular top up checks of the bottomless tea / coffee station as bell will not be audible.
AV Set Up:
Large screen (connect laptop via HDMI cable), Lectern (no charge)
Breakout areas:
0
Other requirements:
None
EVENT SCHEDULE
Doors open
For set up, tech set up and host checks
9.15am
ARRIVAL
Attendee arrival time
9.30am
AGENDA IF KNOWN
9.30am arrival to Morning Tea served just before arrival
10am Session One - VYC Bell unavailable to ring for service.
12.30pm Lunch to be served
Session 2 through to 4pm
MEETING CONCLUDES
4pm
MUSIC
VYC background music, Softly playing to eliminate ambient sounds
FOOD
Smaller morning tea, one sweet one savoury $15 per attendee
Followed by lunch Baps and Wraps $35 per attendee
Dietaries:
To cover all main dietaries and be labelled
Food service:
Food station
BEVERAGE
Bottomless tea / coffee / juice station.
INVOICING DETAILS
Invoicing Details
Booking & Set Up Fee
Venue Hire
Microphone hire
Food Selection
Beverage selection
Furniture hire
Entertainment
Security
TOTAL FIXED COST INVOICE
EXCLUDING GST
2338
$
587.5
1250
500
2033
Invoicing Recipient
Di via email
All fixed costs invoiced approx. 10 days prior to the event.
Invoice payment terms are 3 days unless by prior arrangement.
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