EVENT RUNSHEET
Resolution Life EoY Event 2025
LOGISTICS
Date:
Thursday, December 11, 2025
Guest arrival time:
5:30pm
End time:
9:30pm
Guest number:
120
Host / Organiser:
Ang Kiezer - 027 839 8381
General information:
An end of year celebration for the staff, a time to say thanks for everyones hard work and hit the dancefloor.
SET UP
Set up:
Mix & mingle with bar leaners dotted around the venue
DJ table, Staffed coat check $250
Decorations:
VYC candles & flowers
The team are onsite for set up as per the event schedule below.
Photobooth to be booked by VYC 4 - hour complete package $1,490
Gold Shimmer Wall small $445 including set up and pick up
AV Set Up:
Wireless microphone $129 incl GST
Lighting:
Mid soft then dark and moody after formalities
EVENT SCHEDULE
BEFORE EVENT - SET UP / PACK IN
Staff onsite for set up; Decorators, DJ, Entertainment, Host checks
Please advise if you require additional set up time
5pm
Doors open
Bar set up and ready for service
5.30pm
ARRIVAL
Guest arrival time
5:30pm
DJ playing on arrival
Doors closed until 5.30pm due to change over from a daytime lunch event. Any early arrivals from 5.15pm can be taken upstairs to the Black Door for a drink (Ang not expecting any).
THE MAIN EVENT
Welcome speech. Time TBC on the night. Ang to advise the team when ready.
Wireless microphone hire invoiced for.
If there are formalities we recommend no ice drinks to be served and AC turned off to minimise disruption
Cake:
No
Music:
VYC booked DJ ($250 excl GST per hour)
If Spotify playlist can be emailed to barcrew@vyc.co.nz
5.30pm - 9.30pm (4 hour set). DJ to read the room, and play Corporate popular song set.
Not too loud for the first hour. 9pm DJ to control wind down half hour.
Customary for the host to provide drinks to the DJ (standard of 1 alcoholic drink per hour of their set). This will be added to the bar TAB unless you advise us that you do not want to cover the DJ’s beverage
END
Last Call
Last call for last drinks order
Wind down half hour - lights slowly increase while music volume slowly decreases.
Concludes (30 mins after last call)
Events can be extended for an additional $300 per hour to cover staffing. Confirmation is required 21 days prior for staff rostering)
AFTER / PACK OUT / COLLECTIONS
At close or the following day. For events on a Saturday 1pm the following Tuesday. Next day times to be arranged based on event bookings.
9pm
9:30pm
5.15pm - 9.45pm (4.5 hours)
SECURITY BOOKED:
BEVERAGE
Complimentary water available, set up on the bar
Drink on arrival (pre-billed):
Pre-poured Prosecco and Peroni on the bar - charged on consumption but for speed of arrival service.
Bar Set Up:
Bar TAB with reduced bar offering
Beverage selection to include:
Bottled beer, Cider, House wines, Soft drink and juices, NO SPIRITS, NO MOCKTAILS, Tap beer added
Along with beer and wine please also provide soft drinks.
Drinks package (if selected):
None
BAR TAB
Let me know when it reaches $5k
Please advise the host when the bar TAB reaches this amount. Option to increase the bar TAB or open the bar for guest purchases.
FOOD selection
Food on arrival:
$
Cheeseboard (18 guests)
0
Antipasto (18 Guests)
0
Lemon Thyme Salmon Platter (18 Guests)
0
Italian meats, cheese & crudities (18 guests)
0
Oyster Platter
0
Full Grazing Table 1.6 x 0.8m
0
Main food service order:
6pm
Vegetarian
0
Caprese skewers, NGA, NF
0
Falafel Bites with Tahini Vegan, NGA, NF, DF
0
Arancini (seasonal flavour changes) NGA
0
Whipped ricotta and honey crostini
0
Fries served in individual cones NGA, NF,
Chicken croquette with herb sauce DF, NF
0
0
Sage chicken, wrapped in prosciutto NGA, DF, NF
Chicken
Crispy fried chicken sliders NF
0
Seafood
Classic fish and chips NF
0
Smoked Salmon Blini NF
0
Beef & Lamb
American cheeseburger sliders, NF
0
Lamb fillet skewer NGA
0
Teriyaki Meat balls with sesame
0
Walk & Fork
Slow roasted tomato and pesto Gnocchi NGA
0
Cheese burger sliders & side fries NF
0
Lasagna
0
Falafel, pearl cous cous salad
0
Lamb kofta
0
Beef Checks on mash
0
Chicken skewer, couscous salad with mini pita pieces
0
Pizza & Roll Stations
Pepperoni
0
Ham
Hawaiian
0
0
Vegan Pizza (12 slices)
0
GF Pizza (12 slices)
0
Classic Roll Station
0
Gourmet Roll Station
0
Margherita
0
120
Lemon curd meringue tarts NF
0
Passionfruit curd babycakes NF
0
Sweet Bites
1080
Late night food:
8pm Pizza
Classic fish and chips served in individual boats
0
Bowl of Fries served with tomato sauce
0
Parmesan Truffle Fries
0
Arancini (seasonal flavour changes)
0
Margherita
0
Pepperoni
0
Pizza Vegan (12 slices)
0
Pizza GF Base (12 slices)
0
Food order outside standard menu
Ham
0
Hawaiian
0
Food package (if selected):
6600
Smoth Start, Rocky Landing
Food service:
Canapes service for canape items
Dietaries:
6 x Dairy Free - Laura Fitzpatrick, Nathan Forbes, Louise Connell, Karlie Ferris, Peter Kenny , Emma McGhee-Turnock (also GF)
3 x GF - Cammy Isseri, Michelle Bouhdoud, plus Emma above also DF
4 x Vegetarians (incl pescatarians 'P' as no seafood) - Lisa Fletcher (P), Arisha AqeelHalal (P), Zoe Hancox, Alice Newcomb, Premita Ajodha (also no egg)
No SEAFOOD - so no impact on the SF allergy guests
Other: Archana Rekha-Singh No Beef. James Hannam Low FOPMAP (no spice), Navnita Lal No Beef;No Pork, Neeru Desai No Pork;No Beef. Vidya Garimella No Beef, Lidia Gourina No Pork;No soy or soy sauce, Sazia Sattar Halal;No Pork
Arancini Index:
EXCLUDES Custom Menu items.
Scale
Snack size 3 -5, Over main meal 7 - 9, Generous portions / cover catered 10 - 20.
1
Food Spend (invoiced):
7680
$
INVOICING DETAILS
Invoicing Details
Booking & Set Up Fee
Microphone hire
Food Selection
BYO Cake Fee
Drinks on arrival
Pre-ordered drinks
Decorations
Entertainment
Security
TOTAL FIXED COST INVOICE
11669
$
550
129
7680
1935
1150
225
$
Min Food & Bev Spend (if any)
5000
Food & Beverage Spend
Balance to met minimum spend
-2680
7680
Invoicing Recipient
Resolution Life Services NZ
T&C's & Timeline
2 Weeks Prior
We invoice for all fixed costs 2 weeks prior to your event; eg booking and set up fee, security, food selection, microphone hire, any booked decorations, entertainment or DJ's.
One Week Prior
Payment of fixed invoices is due one week prior to your event. Funds must be received before your event date to pay suppliers who have short payment terms.
BAR TABs
Bar TABs need to be paid at the end of your event. We accept AMEX, Mastercard or Visa.
Since Covid, we are unable to accept cash
Invoicing is possible by prior arrangement and prior credit card security. Our payment terms are 3 working days after the invoice has been issued.
Minimum Spend
If a minimum spend or minimum guest number is not reached the balance is charged as a venue hire fee at the end of your event.
Deposit Any deposit paid to either be refunded the following week or deducted from invoice if invoiced.
All costs include GST
